How to Prepare for a Board Meeting

One of the best ways to make sure your board meetings are effective and productive is to take time to plan. When you are preparing for a board discussion, you need to ensure that you have the proper equipment and the you could try here appropriate space. It is also crucial to ensure that your staff has the necessary expertise.

The agenda should be set first. Set the date and time well in advance so that your team has enough time to plan their attendance and mark their calendars. You can also send out the board materials well in advance so that your board members will have plenty of time to review them prior to the meeting.

During this time it is helpful to consider what topics will be most relevant and important to talk about. Also, think about what you want to accomplish at the meeting, as well as any milestones or action items to reach. This will help you determine the amount of time you’ll need to devote to each item and keep your meeting organized and on-track.

Create a plan of action and distribute it to the board chair and executive and any other stakeholders in the mix. Most often, new ideas will be proposed at this point, so it’s important to be flexible and realistic in how you deal with new ideas. You may want to consider parking or leaving items for a later meeting if they don’t seem to be appropriate.

It is also essential to have a system in place for recording and dispersing the minutes. Boardable allows you to distribute minutes as soon as they are available. You can also assign tasks to board members and track the progress of meetings.