Using a Board Meeting Schedule to Maximize Your Time Together

A schedule for board meetings is an aid to keep your meetings on the right track and productive. When you want to maximize the time your board members spend together, substance is more important than fashion.

The meeting will begin with an official call to begin the meeting, followed by an introduction by the facilitator or chair of the board. The next step is to approve the previous meeting’s minutes or the financial report. It is also possible to review committee updates or other administrative tasks. It’s a good idea following that, you should reserve part of the meeting to discuss strategic planning and other governance matters. You may also data room software market have an executive session for sensitive or confidential issues in accordance with your organization’s bylaws and applicable laws.

Throughout the meeting, be certain to listen attentively and attentively to each item. If you have questions or concerns regarding the presentation in any way Be sure to bring them up concerns and allow your fellow board members to respond. Be cautious not to wander off track and talk about topics that aren’t scheduled for discussion. This can waste precious meeting time and divert attention from the most important topics on your board’s agenda. To avoid this it is possible to add an “parking lot” item at the end of your agenda to encourage various topics that require attention at a later date.

The last thing to do is ensure that you send your board with an agenda at least a week prior the meeting. This will allow everyone plenty of time to study and prepare for the meeting. It’s also a great idea to include the agenda with any supporting documents that board members need to be able to fully comprehend the topic in question.