How to Conduct an Online Board Meeting

Online board meetings can be a great way to connect colleagues without the need to travel. It lets you hold more meetings at times that are suitable for the majority of attendees, which increases the efficiency and engagement. Any changes made to the documents during these meetings are automatically synchronized once internet access is restored. This means that even if a colleague is offline they can still be able to access and read all of the documents discussed in your last meeting.

In a live meeting, your board members can make use of the video conferencing features in their software for managing boards to view each other and communicate face-to-face. This keeps them occupied, and also gives them the ability to observe each other’s non-verbal communication. Also, they can turn off their microphones if they aren’t talking to avoid interrupting one other and adhering to the rules of online meetings.

It’s an excellent idea to review the technology with your board members prior to the meeting to make sure that everything is functioning correctly. It is essential to verify that the computer of the board member has a good enough connection, as well as the quality of their camera is adequate. It’s also important that your board member has enough bandwidth for the meeting, and that there are no distractions (like ringtones) or distracting backgrounds.

Attendees of virtual meetings must also be aware of their attire. It is essential to keep professional appearance, especially since it will be noticed by those who are joining in from different locations around the world. It’s also a good idea not to be seated in the middle of a large window since the glare may interfere with the view on the screen.