Conducting a Board of Directors Meeting
A board meeting is a complex task that requires a thorough agenda and background information for each participant. It is crucial to keep your discussion focused on the topics and issues that are important to your company.
The presiding officer will call the meeting to order and make sure that there is a sufficient quorum. The meeting will then discuss any reports from committees or officers that require approval. The board will then review any key performance indicators (KPIs) that are set for the organization in order to make sure they’re on the right track to achieve the goals they set for themselves.
Then the board will move on to discussing new policies that need to be adopted and ways to improve current processes. Finally, the board will discuss any forthcoming events or leadership changes that need to be discussed at the next meeting.
Distractions can consume valuable meeting time and divert your board’s attention from the most important issues. To mitigate this, it’s best to decide in advance on an arrangement that allows directors to put topics in the “parking lot” to be discussed at future meetings. they can be discussed or researched further. It’s also recommended that your board members meet with the chair or with other directors to have their questions answered prior to the meeting and to focus on strategic topics. This will help save meeting time and guarantee a more productive board of directors meeting.
