How to Conduct Effective Board Meetings

Board meetings are a chance for board members to offer valuable feedback on the development of a company. They also provide an occasion for board members to build trust and build camaraderie.

For a productive discussion and productive decisions A successful board meeting must be preceded by a clear explanation of the meeting’s objective(s) prior to the time the board meets. This includes sending a board packet with all the information required for the discussion (no need to send more than is crucial) and creating an agenda that highlights what’s most important to discuss.

Some boards use Robert’s Rules of Order as a guide for conducting their meetings. However, this book isn’t required for every board. In general, the chair is responsible for making sure that invitations are distributed in time, notes are taken, and all necessary materials are sent to board members prior the meeting.

One of the most frequent mistakes companies make is not distributing their board documents in advance. It is essential to communicate the goals of the board meetings to all attendees prior to the meeting. This will allow directors to prepare for the meeting and ask questions. This allows you to keep your meeting as brief as you can and free up time for discussion. If you have an executive member who insists on a long report being included in the agenda, then schedule it to last at least one hour prior to any break.