How to Conduct a Successful Board Meeting
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A board meeting is where the top levels of management and other stakeholder gather to discuss significant issues and make decisions. A successful board meeting is dependent on a strong leadership team with a clear and concise agenda, and a clearly defined procedure for discussing and approving issues.
Getting Started
The presiding officer opens the meeting by properly calling it to order at the scheduled start time and greeting the participants. The secretary of the board then reads the minutes of the last meeting and the current agenda to ensure that everyone is on the right page. This also gives the board an chance to ask for modifications or additions to the documents. The board will then look over agenda items and approve minutes prior to continuing.
Old Business
The board will go over unresolved items that were discussed but not yet approved by the previous board meeting, or any items postponed to this meeting. They may also consider any new issues that come up during the meeting.
Reports of the officers and committees
Then the presiding officer typically will read the committee and officer reports to give the board details about where the finances and projects stand. It is recommended to distribute the reports in advance so that board members can read them and ask any questions.
The board will then take a look at the organization’s performance in order to determine what areas need improvement and how the company is doing. This is a chance to brainstorm on future strategies to boost growth. The board will also discuss any roadblocks that could be hindering progress.